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Optimize

Increase revenue, set optimal pricing & forecast opportunities with a data-driven revenue management solution.

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The Best Apartment Pricing

Spherexx Optimze Revenue Management not only provides the best apartment pricing; it maximizes value and stabilizes all aspects of an asset’s value by blending together neural intelligence, innovative operational tools, detailed audit systems and dynamic workflows.

 

Leading the Industry Since 2013

Since 2013 it has proven optimization solving and modeling with AI forecasting, navigating through volatile markets and rugged economic landscapes.

Price Confidently

Pricing apartments is hard work! Using the same playbook with traditional spreadsheets and market research just doesn't provide reliable growth in the constantly changing multifamily market. Spherexx Optimize makes complicated pricing decisions easy and effective.

Eliminate Guesswork

With our business intelligence dashboard you'll be able to eliminate guesswork, stay in control and effectively balance optimal unit pricing with lease expirations.  All the tools you need right at your fingertips - lease the right apartment, to the right resident, at the right price.


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Generate Online Renewals

Optimize explains pricing logic that staff members can easily follow, along with action steps to process renewals. Residents enjoy this totally online user experience.

 

Gain Operational Insight

Optimize incorporates layers of operational insights and controls. You’ll be able to keep track of key indicators and expiration health at a glance, which in turn will help you identify areas for improvement.

 

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Identify Events & Trends

The Visual Rent Roll gives optimal views of how the asset is trending with a drilldown option for specific unit history along with advanced performance queries.


Stay In Control

Customize our pricing recommendations to fit your specific pricing strategy. Set user preferences within the software to help you monitor and reach each asset's specific objectives. Our team of experts are also on hand to help with any customizations you might need to reach your long-term and short-term goals.

 

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Mobile Friendly

We are the only fully responsive revenue managment software in the industry.  Recent events make remote work a normal part of your daily business routine.  Our software was designed to make your job easy whether you are working from home, in the airport, or at the corner coffee shop.

 

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Data Confidence & Consistency

Thinking about the safety and security of your company's data? Spherexx Optimize has completed SOC 1 Type II audit compliance. 

SOC 1 Type II compliance is a component of the American Institute of CPAs (AICPA)'s Service Organization Control reporting platform. Its goal is to make sure that systems are set up so they assure security, availability, processing integrity, confidentiality, and privacy of customer data.

The audit exam encompassed sixty-nine controls of crucial review and testing including business processes and information technology, environment control, risk management, information security, change management, backup and recovery, problem management, platform reporting, data transmission, cyber security, and surveillance monitoring, and physical security.

 

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Spotlight

Batch Renewals

Optimize lets you choose between singular or bulk renewal workflows giving you flexibility to manage renewals in the way that works best for you and your community.  Use the pricing simulation tool to calculate the effect your renewals will have on income before finalization.

  • 30 - 140 day forecasts
  • User configured batches
  • Override price & term per unit
  • Override price & term per type
  • Execute bulk renewals by forecast
  • Execute bulk renewals by flat +/- universal percentage
  • Dashboard includes interactive communication exchange with onsite and other designated teams


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More Features:

  • Amenity based pricing specifications
  • Customizable quote sheets with expiration date included
  • Website presentation with unit pricing & quoting
  • Build your own intelligence dashboard
  • Narrative builder
  • Turn board maintenance scheduler
  • Upgrade valuation tool
  • Renovation builder with budget management & ROI
  • Proforma builder with forecast analysis
  • Multi-level permission controls for users
  • Customizable alert configurations
  • Dedicated account managers

 

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Boost Productivity

Spherexx Optimize improves the leasing and renewal experience by eliminating emotional pricing decisions and repetitive tasks so you can focus your attention on marketing, traffic and resident retention.

Perfect for All Asset Types

Available for all portfolio sizes and types including conventional, student housing, new construction, rebranded, renovation, affordable, rent control and senior multifamily assets.

Part of Our Decision Integration Network

Optimize is part of our decision integration network. It is not only an independent platform, but also part of our end-to-end knowledge stream that includes marketing, sales and demand identification. Pair with Spherexx Document Management to easily distribute a digital lease renewal with an optimized rent and lease term. 


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Reporting

Our software provides accurate, integrated reporting to help you understand where you're great and what areas need work. Access operations overview reporting which includes an interactive, mobile maintenance input feature.

Training

Access web-based training for both your onsite and corporate team. If you prefer in-person training, we can provide customized training sessions for an additional fee.

As an Optimize user, you can particate in pricing calls with our experts.  These calls help you evaluate performance and ensure continued optimization of revenue and property value. Training your own team?  Streamline pricing calls with a shared workspace to audit and train.

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Pricing Manager Certification

Obtain a solid understanding of Revenue Management concepts and how it relates to property management. Leverage those skills and align with the operations team to grow revenue. Our course outline includes the topics below and more!

  • Revenue Management Fundamentals
  • Consulting and Business Insight
  • Pricing Psychology and Strategy
  • Change Management
  • Collaboration and Communication
  • Managing Projects
  • Software Setup
  • Data Storytelling & Measuring Success
  • Finetuning Optimize & Daily Pricing Management

Optimize Certification takes approximately ten hours to complete; 75% of that time is spent with instructors during remote screenshare.

 

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You Are Our Focus

Spherexx is a privately held company with no outside investors or venture capital.  This means we can put our focus on you! We are debt free and committed to our long-term client relationships. 

Clients stay with Spherexx because we can seamlessly connect data across multiple silos and synchronize that data to maximize our client’s daily decision making. Our advertising agency and software development services work in tandem to deliver solutions that set you apart!

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Integrate with your Favorite Tools

Pair with other solutions from the Spherexx decision integration network as well as the industry's most popular property management software. Don't see your software listed? Chat with us about custom integration options.


Power Up with Add-Ons

Optimize is even better with these additional revenue boosting options.

  • Commission Tracking

    Automatically calculate and track employee rewards with our flexible software solution. Read More

    What Makes Commission Tracking Unique?

    1. Commission Tracking is the only software of its kind in the Multifamily Industry
    2. Saves mega administrative work hours
    3. Flexible to all rewards configurations: commissions, bonuses, percentages, & more
  • Document Management

    Simplify your lease application and documentation process with a digital management platform. Read More

    What Makes Document Management Unique?

    1. Forms styled with your company brand and info gathering preferences.
    2. Secure electronic signatures and payment processing with ID Validation.
    3. Easy access with process alerts for applicants and leasing staff.
  • I Love Leasing®

    Convert leads to leases more effectively with Multifamily's trusted lead management and leasing automation software now supercharged with AI!

    Read More

    What Makes I Love Leasing® Unique?

    1. Boost Lease Conversion by 36% by implementing CRM+'s simple regimens
    2. Integrate 400+ advertising sources and track ad performance
    3. Get live reporting 24/7 from any location per property or portfolio
  • Inspect

    Everything you need to organize & execute inspections on the go Read More

    What Makes Inspect Unique?

    1. Integrate advertising source responses into the CRM+ dashboard
    2. Identify what venues are producing qualified prospects
    3. Prioritize leads, provide customized brochures and sets follow-up alerts
  • Market Insights

    The best source for multifamily market survey data and competitor intelligence Read More

    What Makes Market Insights Unique?

    1. Market research available by segment, 13 million units across major metropolitan areas
    2. Choose from three methods of acquiring market intelligence
    3. Unlimited reporting features and on-demand configurations
  • Websites

    All the tools you need to build and grow your audience effortlessly

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    What Makes Websites Unique?

    1. Our websites average 30% of all client leases at a fraction of the cost per lead than other advertising media
    2. Seamless integrations with property management software and services
    3. Optimal functionality: load time, uptime and search ranking

Help Center

  • How Do I Know My Information Will Remain Confidential?

    Spherexx Optimize is secured on a privately owned data center and your data is segregated by client, so it is impossible for unauthorized entities to access your data. Spherexx has provided hosting and data center storage for management companies including Fortune 500 companies since 2000 and is compliant with Sarbanes Oxley. We are SOC1 Type Two Certified as well. 

    We do not own, develop, or sell property management accounting software, we do not co-mingle data from property management software clients. We also do not co-mingle our customer data across Optimize clients. Our customer's data belongs to our customers.

     

  • How Does Optimize Apply Concessions?

    One of Optimize’s best benefits is that it makes the leasing process less complicated by recommending pricing based on a wide range of compressed, competitor and market data.  Optimize provides pricing with concessions already calculated in the recommended rent.

  • Why Is Optimize the Most Advanced Revenue Management System?

    Optimize incorporates a full range of operational factors, specific investment goals, expanded economic data, and precise demand calculations, to create the optimum lease rates.  

  • How Much Information Is Required to Set Up Optimize?

    Optimize requires three years of performance history to establish historical trends that can be optimized and corrected, along with detailed information intake to glean business rules and investment goals for each asset. 

     

  • What If Our Property Is a New Construction, Lease-up or Re-Brand?

    If you have a new construction, lease-up property or re-brand that doesn't have a full history Optimize can configure your communities from ground zero, we have conducted many lease-ups, etc. We need accurate per unit data with amenity and location upcharges where applied.

  • How Can We Know We Are Getting the Best Price Based on Recommendations?

    Optimize includes a very advanced user interface that not only shows price configuration but also the most vital, community performance data that constantly measures its own success for 24 hour viewing.

  • How Quickly Can Our Optimize Be Fully Operational?

    Depending on the availability of user data, Optimize is generally in operation within 60 days.

  • What Kind of Training Is Included?

    Training is conducted for corporate, onsite, and administrative functions prior to the program launch.  Monthly training sessions are available on request. 

  • How Does Optimize Relate to Our Property Management Software?

    Optimize retrieves data from the property’s accounting software to use in pricing preparation as well as historical income tracking.

  • What Kind of Integrations Are Available?

    Integrations with lead management software, availability and market data feeds are encouraged and available in Optimize.

  • How Are Lease Renewals Calculated In Optimize?

    Optimize studies many facets of demand and closely monitors particular seasonality fluxes along with pricing trends to create the most effective renewal price options.  Optimize also factors in the corporate business rules; adjustments and calculations can be refined on a regular basis.

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Still Have Questions? We're Here to Help.

Our team of experts can walk you through all the features of this powerful yet easy-to-use tool and recommend the best plan to fit your company.

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