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Optimize

Maximize operational efficiency, generate fair pricing & forecast opportunities with a data-driven revenue management solution.

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Increase Value & Stabilize Assets

Spherexx Optimize refines operations to increase valuation of your asset; it maximizes value and stabilizes an asset’s operations by leveraging our neural network with machine learning. Our neural network optimizes hold time, lease expiration, amenity-based pricing and organizes leasing & renewal incentives.

Leading the Industry Since 2013

Since 2013 it has proven optimization solving and modeling with AI forecasting, navigating through volatile markets and rugged economic landscapes. 

Spherexx always has, and always will, safeguard our clients’ data, never co-mingling any form of data. Client competitor data is determined by the client and sourced from public facing websites.

Seamlessly Connect to Your Favorite Property Management Software

Optimize integrates with all the top property management software including AMSI/Infor, Entrata, MRI, RealPage, Rent Manager, Resman, Yardi and Appfolio (parsing only).

Don't see your software listed? Chat with us about custom integration options.

For even more informed price setting decisions pair with other solutions from the Spherexx decision integration network! We also offer business intelligence dashboards both with and without embedded Microsoft ® Power BI. Ask about adding a dashboard to bring your market data to new heights of data correlation.

 

Price Confidently

Pricing apartments is hard work! Using the same playbook with traditional spreadsheets and market research just doesn't provide reliable growth in the constantly changing multifamily market. Spherexx Optimize makes complicated pricing decisions easy and effective.

Eliminate Guesswork

With our business intelligence dashboard you'll be able to eliminate guesswork, stay in control and effectively balance optimal unit pricing with lease expirations.  All the tools you need right at your fingertips - lease the right apartment, to the right resident, at the right price.


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Generate Online Renewals

Optimize explains pricing logic that staff members can easily follow, along with action steps to process renewals. Residents enjoy this totally online user experience.

 

Gain Operational Insight

Optimize incorporates layers of operational insights and controls. You’ll be able to keep track of key indicators and expiration health at a glance, which in turn will help you identify areas for improvement.

 

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Identify Events & Trends

The Visual Rent Roll gives optimal views of how the asset is trending with a drilldown option for specific unit history along with advanced performance queries.


Stay In Control

Spherexx Optimize gives you and your teams confidence to:

  • Make complicated pricing decisions easily and effectively.
  • Forecast your renewal probabilities & generate online renewals as bulk/batch or individually.
  • Track key indicators and expiration health at a glance and identify areas for improvement.
  • Optimizes new leases and renewals to meet any valuation strategy.
  • Control the ability to customize your specific pricing strategy across conventional, affordable, new construction, SFR, rent control, student and senior housing.

    ...And so much more.

 

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Mobile Friendly

We are the only fully responsive revenue managment software in the industry.  Recent events make remote work a normal part of your daily business routine.  Our software was designed to make your job easy whether you are working from home, in the airport, or at the corner coffee shop.

 

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Data Confidence & Consistency

Thinking about the safety and security of your company's data? Spherexx Optimize has completed SOC 1 Type II audit compliance. 

SOC 1 Type II compliance is a component of the American Institute of CPAs (AICPA)'s Service Organization Control reporting platform. Its goal is to make sure that systems are set up so they assure security, availability, processing integrity, confidentiality, and privacy of customer data.

The audit exam encompassed sixty-nine controls of crucial review and testing including business processes and information technology, environment control, risk management, information security, change management, backup and recovery, problem management, platform reporting, data transmission, cyber security, and surveillance monitoring, and physical security.

NEWS! Our SOC 2 Certification is underway and will be finalized in September 2024.

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Spotlight

Batch Renewals

Optimize lets you choose between singular or bulk renewal workflows giving you flexibility to manage renewals in the way that works best for you and your community.  Use the pricing simulation tool to calculate the effect your renewals will have on income before finalization.

  • 30 - 140 day forecasts
  • User configured batches
  • Override price & term per unit
  • Override price & term per type
  • Execute bulk renewals by forecast
  • Execute bulk renewals by flat +/- universal percentage
  • Dashboard includes interactive communication exchange with onsite and other designated teams


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More Features:

  • Amenity based pricing optimization with algorithmic or manual configuration
  • Science-based system configures client-specific, variable models per asset
  • Customizable quote sheets with expiration date included
  • Generative AI multi-lingual quote sheets
  • Lease expiration management
  • Optional roll-up configurations that build custom price modeling
  • Predictive neural network analyzes multiple variables for new lease and renewals
  • Optimize automatically delivers client-defined competitors' pricing, concessions and availability data scraped from competitors' websites. 
  • Website presentation with unit pricing & quoting
  • Access to multiple, customizable dashboards
  • Narrative builder
  • Upgrade valuation tool
  • Multi-level permission controls for users
  • Dedicated account managers

 

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Boost Productivity

Spherexx Optimize improves the leasing and renewal experience by eliminating emotional pricing decisions and repetitive tasks so you can focus your attention on marketing, traffic and resident retention.

Perfect for All Asset Types

Available for all portfolio sizes and types including conventional, student housing, new construction, rebranded, renovation, affordable, rent control and senior multifamily assets, as well as single family and manufactured home rentals. 

Part of Our Decision Integration Network

Optimize is part of our decision integration network. It is not only an independent platform, but also part of our end-to-end knowledge stream that includes marketing, sales and demand identification. Pair with Spherexx Document Management to easily distribute a digital lease renewal with an optimized rent and lease term. 


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Reporting

Our software provides accurate, integrated reporting to help you understand where you're great and what areas need work. Access operations overview reporting which includes an interactive, mobile maintenance input feature. 

Here are a few of our most popular reports:

  • New Lease Trade-out Report
  • Renewal Trade-out Report
  • Performance Summary Report
  • Case Study Report
  • Amenity Analysis
  • Activity Report
  • Occupancy Trends

 

Training

Access web-based training for both your onsite and corporate team. If you prefer in-person training, we can provide customized training sessions for an additional fee.

As an Optimize user, we onboard your c-suite and onsite teams with a private training and we are always at the ready for any questions. Training your own team?  Streamline pricing calls with a shared workspace to audit and train.

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Pricing Manager Certification

Obtain a solid understanding of Revenue Management concepts and how it relates to property management. Leverage those skills and align with the operations team to grow revenue. Our course outline includes the topics below and more!

  • Revenue Management Fundamentals
  • Consulting and Business Insight
  • Pricing Psychology and Strategy
  • Change Management
  • Collaboration and Communication
  • Managing Projects
  • Software Setup
  • Data Storytelling & Measuring Success
  • Finetuning Optimize & Daily Pricing Management

Optimize Certification takes approximately ten hours to complete; 75% of that time is spent with instructors during remote screenshare.

 

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You Are Our Focus

Spherexx is a privately held company with no outside investors or venture capital.  This means we can put our focus on you! We are debt free and committed to our long-term client relationships. 

Clients stay with Spherexx because we can seamlessly connect data across multiple silos and synchronize that data to maximize our client’s daily decision making. Our advertising agency and software development services work in tandem to deliver solutions that set you apart!

More About Us

Power Up with Add-Ons

Optimize is even better with these additional revenue boosting options.

  • Commission Tracking

    Automatically calculate and track employee rewards with our flexible software solution. Read More

    What Makes Commission Tracking Unique?

    1. Commission Tracking is the only software of its kind in the Multifamily Industry
    2. Saves mega administrative work hours
    3. Flexible to all rewards configurations: commissions, bonuses, percentages, & more
  • Document Management

    Simplify your lease application and documentation process with a digital management platform. Read More

    What Makes Document Management Unique?

    1. Forms styled with your company brand and info gathering preferences.
    2. Secure electronic signatures and payment processing with ID Validation.
    3. Easy access with process alerts for applicants and leasing staff.
  • I Love Leasing®

    Multifamily's trusted lead management software powered with AI!

    Read More

    What Makes I Love Leasing® Unique?

    1. Boost Lease Conversion by 36% by implementing CRM+'s simple regimens
    2. Integrate 400+ advertising sources and track ad performance
    3. Get live reporting 24/7 from any location per property or portfolio
  • Inspect

    Everything you need to organize & execute inspections on the go Read More

    What Makes Inspect Unique?

    1. Integrate advertising source responses into the CRM+ dashboard
    2. Identify what venues are producing qualified prospects
    3. Prioritize leads, provide customized brochures and sets follow-up alerts
  • Market Insights

    Trusted by multifamily leaders for reliable & transparent data intelligence

    Schedule A Demo Read More

    What Makes Market Insights Unique?

    1. Market research available by segment, 13 million units across major metropolitan areas
    2. Choose from three methods of acquiring market intelligence
    3. Unlimited reporting features and on-demand configurations
  • Websites

    All the tools you need to build and grow your audience effortlessly

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    What Makes Websites Unique?

    1. Our websites average 30% of all client leases at a fraction of the cost per lead than other advertising media
    2. Seamless integrations with property management software and services
    3. Optimal functionality: load time, uptime and search ranking

Help Center

  • How Do I Know My Information Will Remain Confidential?

    Spherexx Optimize is secured on the Microsoft AZURE hosting environment and your data is segregated by client. Spherexx has provided hosting and data center storage for management companies including Fortune 500 companies since 2000.  We are SOC1 Type Two Certified and are currently working on our SOC II compliance. SOC 1 Type 2 audits involve an detailed examination of a service organization's control environment by a 3rd party audit firm, with a focus on controls relevant to financial reporting. SOC II audits will evaluate a tech service’s organizational controls for cloud-based data, specifically for the storage of customers’ sensitive data in the cloud. We do not own, develop, or sell property management accounting software, we do not co-mingle data from property management software across any client. We do not co-mingle our data or our customer data across Optimize clients. Our customer's data belongs to our customers.

  • How Does Optimize Support Concessions?

    Optimize is one of the few revenue management software products that accommodates our client’s needs to support both a floor plan level concession and an individual unit concession. Optimize provides pricing with concessions already calculated in the recommended rent, however clients can layer on a concession at their discretion. In addition, we can present the concession inside the new lease quote, which is also a unique feature to Optimize.

  • Why Is Optimize the Most Advanced Revenue Management System?

    Optimize incorporates a full range of operational factors, specific investment goals, expanded economic data, and precise demand calculations, to create the optimum lease rates. We are the first and longest running revenue management software product in the multifamily industry that is built on a neural network. Amazon, Facebook, Linkedin, and Microsoft are all built on a neural network because these neural networks see patterns that would be impossible for any human to identify. Therefore you get better predictive analysis.

  • How Much Information Is Required to Set Up Optimize?

    Optimize requires three years of performance history to establish historical trends that can be optimized and corrected, along with detailed information intake to glean business rules and investment goals for each asset. 

     

  • What If Our Property Is a New Construction, Lease-Up or Rebrand?

    If you have a new construction, lease-up property or rebrand that doesn't have any operational accounting software history, then we can build a proxy configuration from another property in your portfolio. We need accurate per unit data including unit level amenities and location upcharges where applied. Our algorithm has been processing new construction lease-ups since 2013 and can manage your lease-up from the day you have your certificate of occupancy and will successfully manage your lease-up.

  • How Can We Know We Are Getting the Best Price Based on Recommendations?

    Optimize includes a very advanced user interface that not only shows price configuration but also the most vital, community performance data that constantly measures its own success each day.

  • How Quickly Can Our Optimize Be Fully Operational on Any Property We Want to Sign Up?

    Depending on the availability of user data, Optimize is generally in operation within 15 to 60 days. We have a setup checklist that must be completed along with a simple instruction for turning on your accounting software integration with us.

  • What Kind of Training Is Included?

    Training is conducted for corporate, onsite, and administrative functions prior to the program launch. We also have job aids for various tasks and workflows. Monthly training sessions are available for open group training. In addition, we have a revenue manager certification that prepares you for the management of day to day pricing decision making including leveraging the settings, levers, and signals that guide the algorithm.

  • How Does Optimize Relate to Our Property Management Software?

    Optimize retrieves many data sets from the property’s accounting software to use in pricing preparation as well as historical income tracking. In turn, Spherexx Optimize will push our optimized unit level pricing and lease terms into the client’s PMS.

  • What Kind of Integrations Are Available?

    The property management accounting software is the most important integration for any revenue management software product and most clients have CRM’s that integrate with the accounting software. If the client’s CRM doesn’t integrate with the accounting software, then Optimize will build an integration with the CRM to provide the algorithm with something close to real-time demand data. Client can also provide a data feed of the competitor’s property pricing from a competitor list they provide to Spherexx. Optimize can also support integrations with credit screening and customer survey data if available.

  • What Accounting Software Does Optimize Integrate With? Are These Bi-Directional Integrations?

    Real Page®, Yardi®, MRI®, AMSI®, Rent Manager®, Resman®, Remote Landlord®, Entrata®, Appfolio® (parser only – one way integration)

  • How Are Lease Renewals Calculated In Optimize?

    Optimize studies many facets of demand and closely monitors particular seasonality fluxes along with pricing trends to create the most effective renewal price options. Optimize also factors in the corporate business rules; adjustments and calculations that can be refined on a regular basis. Optimize offers renewal offer quotes/letters that can be customized and provided to the resident in both English and Spanish. Optimize customers can also do their renewal letters inside their own accounting program too, so we offer flexibility for quoting and actual renewal processing. Bulk renewals can be processed within Optimize or inside the accounting software if feature is available.

  • Does Spherexx Optimize have a minimum property unit count required?

    Spherexx loves small communities! We only require you have 50 units or more in your property and we can always combine multiple properties in a centralized style configuration to get the unit count high enough for the algorithm to have transactions to generate pricing. Yes we support centralized portfolio needs.

  • How Can I Get Started with Optimize? Are There Trial Options?

    Yes! Reach out to us at salesteam@spherexx.com and let’s talk about getting you started!!

Talk to an Expert

Still Have Questions? We're Here to Help.

Our team of experts can walk you through all the features of this powerful yet easy-to-use tool and recommend the best plan to fit your company.

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