Optimize

Optimize incorporates a full range of operational factors, specific investment goals, expanded economic data, and precise demand calculations, to create the optimum lease rates. We are the first and longest running revenue management software product in the multifamily industry that is built on a neural network. Amazon, Facebook, Linkedin, and Microsoft are all built on a neural network because these neural networks see patterns that would be impossible for any human to identify. Therefore you get better predictive analysis.

Optimize is an excellent option for workforce housing, affordable housing, market rate or conventional multifamily, rent controlled units, single family build-to-rent, and even self-storage portfolios.

Optimize will import 24 months of performance history to establish historical trends that can be optimized and corrected, along with detailed information intake to glean business rules and investment goals for each asset. 

Depending on the availability of user data, Optimize can go live in as little as 5 days depending on the deliverability of data from the client, which is required for the algorithm. We have a setup checklist that must be completed along with a simple instruction for turning on your accounting software integration with us.

Spherexx Optimize is secured on the Microsoft AZURE hosting environment and your data is segregated by client. Spherexx has provided hosting and data center storage for management companies including Fortune 500 companies since 2000.  We are both SOC 1 Type II and we are SOC 2 Type II certified. SOC 1 Type 2 audits involve a detailed examination of a service organization's control environment by a 3rd party audit firm, with a focus on controls relevant to financial reporting. SOC II audits will evaluate a tech service’s organizational controls for cloud-based data, specifically for the storage of customers’ sensitive data in the cloud. We do not own, develop, or sell property management accounting software, we do not co-mingle data from property management software across any client. We do not co-mingle our data or our customer data across Optimize clients. Our customer's data belongs to our customers.

Spherexx loves small communities! We only require you have 50 units or more in your property and we can always combine multiple properties in a centralized style configuration to get the unit count high enough for the algorithm to have transactions to generate pricing.

Spherexx Optimize is a better solution compared to other "off the shelf" revenue management software on the market. We allow clients have their own algorithmic model for each property.  This algorithm creates a unique daily pricing matrix for each unit that factors in individual unit amenities.

Yes, Optimize provides real-time dashboard metrics and reporting that show what is impacting your property's algorithm. These detailed metrics help with buy-in across your organization.

Optimize offers many unique customizable controls. Owners/Operators have the ability to set floors and ceilings, determine aggressiveness (level of risk), specify a timeline for meeting the overall property valuation, and define the use of concessions on a targeted basis.

Optimize is one of the few revenue management software products that accommodates our client’s needs to support both a floor plan level concession and an individual unit concession. Optimize provides pricing with concessions already calculated in the recommended rent, however clients can layer on a concession at their discretion. In addition, we can present the concession inside the new lease quote, which is also a unique feature to Optimize.

If you have a new construction, lease-up property or rebrand that doesn't have any operational accounting software history, then we can build a proxy configuration from another property in your portfolio. We need accurate per unit data including unit level amenities and location upcharges where applied. Our algorithm is time tested and can manage your lease-up from the day you have your certificate of occupancy and will successfully manage your lease-up.

Optimize leverages the secure API’s provided by and sanctioned by each property management accounting program (PMS) and Spherexx is charged by the PMS for access to the PMS owned API’s. These API’s allows Spherexx to retrieve ONLY the data sets allowed by the property’s accounting software. All revenue management software utilizes the exact same API from the property management software vendors. Optimize uses this API data set to queue up new lease and renewal pricing and lease terms. If the client’s property management accounting software allows bi-directional integration, then Spherexx Optimize will push our optimized unit level pricing and lease terms into the client’s PMS.

We integrate with Real Page®, Yardi®, MRI®, AMSI®, Rent Manager®, Resman®, Remote Landlord®, Entrata®, and Appfolio® (parser only – one way integration).

Most of our clients have CRM’s that integrate with their accounting software. If your CRM doesn’t integrate with your accounting software, we can build a CRM integration that will provide something close to real-time demand data. You can also provide us with data on your competitor’s pricing from a competitor list.

Yes, Optimize also supports integrations with credit screening and customer survey data if available.

Yes! If you need to use our ILS syndication tool, then that is an optional add-in for a small $100 per property flat monthly fee. We update your paid and free ILS’s and your Google Business listing. If you already have a syndication tool, then they can get our pricing and terms feed from your property management accounting software. We have you covered for whatever you need.

We also have you covered for presenting not only pricing and lease terms for your website, but we also provide the ability for your website shoppers to do their own quotes 24/7. Our website plug-in works with your existing website to present live pricing along with allowing the website visitor to get their own price quote and schedule a tour. This plug-in is an optional add-in, but valuable to turn your website into a powerful lead conversion tool.

Optimize studies many facets of demand and closely monitors seasonality fluxes of the environment and of the actual property’s seasonality based on the PMS history. Plus Optimize analyzes pricing trends to create the most effective renewal price options as occupied units have two sources of demand (the current resident and a new prospect). Optimize also factors in the corporate business rules; adjustments and calculations that can be refined on a regular basis. Optimize offers renewal offer quotes/letters that can be customized and provided to the resident in both English and Spanish. Optimize customers can also do their renewal letters inside their own accounting program too, so we offer flexibility for quoting and actual renewal processing. Bulk/Batch renewals can be processed within Optimize or inside the accounting software if feature is available.

Yes! We provide open monthly training for free. We also have private training at go live. For larger clients who have their own in house pricing advisors andasset managers we offer a week long certification training.

Yes, we offer weekly or bi-weekly or monthly pricing advisory reviews with onsite teams and management to create an insightful dialogue on pricing, occupancy review, budget or proforma goals, and leasing activity. We want to ensure your entire team is involved and informed on all leasing and renewals goals.

Yes, Spherexx offers ILoveLeasing^®, our CRM software, that feeds real-time guest card data into the Optimize algorithm.  We also offer a full suite of marketing software and services that can generate quality leads needed to meet your occupancy goals each month.

Yes! Reach out to us at salesteam@spherexx.com and let’s talk about getting you started!!

Spherexx support is provided with your software subscription and it includes fielding questions from users, troubleshooting issues arising from software integration and listening to new ideas from our users. Support is provided for the software Monday through Friday 9am to 5pm central time zone. Optimize is hosted with Microsoft AZURE and as such has a 99.9% up-time. However should the software experience any outage, then this support is provided 7 days a week. We strive to have same day support, but if it takes longer to troubleshoot and involve other software companies then we will keep you updated on progress.