Document Management

Simplify your lease application and documentation process with a digital management platform.

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Digital Rental Application

A seamless lease application experience begins here. Our centralized platform allows you to manage and distribute branded digital rental applications with ease.

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Lease & Addendum Management

A seamless lease management experience begins here. Spherexx lease document execution streamlines administrative processing and saves signatories an average of one hour per lease.

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Digital Forms Your Way

The days of awkward adaptation to standardized forms are no longer necessary. Create branded forms that include your company’s specific requirements, clauses, and addendums all with ADA compliance. Add your translated forms to ensure all prospects have access to the digital leasing process.

Once your forms are setup on Spherexx Document Management you will be able to link directly from your website, digital brochure, email, text, QR code, or other marketing sources.

 

Built-In Alerts & Reminders

Our full-featured dashboard offers automatic event updates and reminders for both applicants and onsite leasing teams.  You'll be alerted when an application is completed or your onsite team needs to counter sign.  In addition, you can send out reminders to residents for renewals and review analytics on demand.

 

Include Multiple Applicants

Applicants can easily access all required documents, review at their leisure and sign in minutes with support for multiple applicants and guarantor signatures for each unit.

 

 

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Digital Signatures

Clients have the option of adding electronic signatures (additional fees apply). These signatures are legally enforceable in most business transactions.  

 

Tracking, Reporting & Analytics

Spherexx Document Management generates reporting that follows lease process and progress, shows any balance dues, creates activity logs and updated events along with pending item alerts.

 

Secure Document Access and Processing

All your documents are SSL secure and GDPR/CCPA/TheShieldNYC compliant.  Each lease folder is stored securely for up to 30 days while the application is signed and processed.  The documents are then uploaded to your property management software provider or other designated storage destination for permanent storage.

 

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Save Time & Focus on What Matters

With Spherexx Document Management you can eliminate time-consuming signature meetings and physical file preparations.  No more frustration with multiple copies of forms or trying to get the scanner and fax working correctly.  No time wasted waiting on slow internet to download and upload files.

Reduce errors, populate legal documents with accounting software integration and automate I Love Leasing CRM+ analytics.

 

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Integrate with your Favorite Tools

Integrate the digital rental application into your existing workflow with Spherexx I Love Leasing CRM+. We'll pull pricing & availability data from your property or revenue management provider to ensure real-time pricing data. Pair with Spherexx Revenue Management to optimize your pricing and smooth out move-ins and move-outs. You can easily distribute a digital lease renewal with an optimized rent and lease term. It's simple for your leasing team to complete the counter signature for a fully paperless workflow. We can also embed the rental application into any website with a few lines of code.


Best of Breed

Spherexx Document Management integrates with various property management accounting software, payment processors, screening providers and document execution software.

Branded Forms

Add your brand identity and specific criteria with tailored management forms.

Customizable

All documents, contracts and agreements can contain your company's unique legal requirements, verbiage and governmental requirements.

Simple Pricing

Choose the plan that’s right for your business. Whether you have a small business or a large one, we’ve got you covered.

DMS

$19.99 / per property per month

All documents must be printed and traditionally signed to execute. No digital signature included.

DMS + eSignature

$19.99 / per property per month

Plus $5.50 per DocuSign signature. Signature fee includes the primary occupant, additional occupants, and all the documents in the application workflow (application, addendums, riders, etc).

  • Get a quote to convert existing documents to a digital format. Pricing starts at $500.
  • Documents are ADA compliant to provide easy access for people with disabilities.
  • Documents are designed responsively for desktop, tablet and mobile devices.

Talk to an Expert

Still Have Questions? We're Here to Help.

Our team of experts can walk you through all the features of this powerful yet easy-to-use tool and recommend the best plan to fit your company.

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