Back to products

Document Management

Simplify your lease application and documentation process with a digital management platform.

View Pricing

 

Digital Rental Application

A seamless lease application experience begins here. Our centralized platform allows you to manage and distribute branded digital rental applications with ease.

Learn More

 

Lease & Addendum Management

A seamless lease management experience begins here. Spherexx lease document execution streamlines administrative processing and saves signatories an average of one hour per lease.

Learn More

 

 

 

Digital Forms Your Way

With Spherexx Document Management System, your prospect can complete an application for residency that has been completely tailored to your management company’s brand and state and local statutes.

You can also validate identity with an integrated third-party provider, and add addendums and other forms to the application.

Upon completion, your prospective resident is sent to a document signing application and then to the payment processor. At that point, the accounting system is automatically updated along with Spherexx CRM.

 

Built-In Alerts & Reminders

Our full-featured dashboard offers automatic event updates and reminders for both applicants and onsite leasing teams.  You'll be alerted when an application is completed or your onsite team needs to counter sign.  In addition, you can send out reminders to residents for renewals and review analytics on demand.

 

Include Multiple Applicants

Applicants can easily access all required documents, review at their leisure and sign in minutes with support for multiple applicants and guarantor signatures for each unit.

 

Schedule a Demo

Management Dashboard

In the management portal, each step and status update are followed and reviewed through the management dashboard while being automatically included in analytics. After deposits and fees are paid, the application is sent directly to a screening service of choice, or vetting according to the company’s protocol, and the accounting system is updated accordingly. Upon approval, the corporate customized lease documents and addendums are generated within the system and sent to the applicant(s) for signatures.


Digital Signatures

Clients have the option of adding electronic signatures (additional fees apply). These signatures are legally enforceable in most business transactions.  

 

Secure Document Access and Processing

All your documents are SSL secure and GDPR/CCPA/TheShieldNYC compliant.  Each lease folder is stored securely for up to 30 days while the application is signed and processed.  The documents are then uploaded to your property management software provider or other designated storage destination for permanent storage.

 

Schedule a Demo

Save Time & Focus on What Matters

With Spherexx Document Management you can eliminate time-consuming signature meetings and physical file preparations.  No more frustration with multiple copies of forms or trying to get the scanner and fax working correctly.  No time wasted waiting on slow internet to download and upload files.

Reduce errors, populate legal documents with accounting software integration and automate I Love Leasing CRM+ analytics.

 

Schedule a Demo

Compare Us to the Rest

Spherexx is a privately held company with no outside investors or venture capital. This means our focus is developing products and services that fuel your success.

Clients build long-term relationships with Spherexx because our marketing suite and operations software work in tandem to deliver solutions that set you apart!

We seamlessly synchronize your data across multiple channels to maximize your productivity and drive growth.

Get a Quote Today!

Simple Pricing

Choose the plan that’s right for your business. Whether you have a small business or a large one, we’ve got you covered.

DMS

$19.99 / per property per month

All documents must be printed and traditionally signed to execute. No digital signature included. Setup cost is quoted after we review the documents to be digitized.

DMS + eSignature

$25 / per property per month

Plus $5.50 per DocuSign envelope. An "envelope" is all the signatures needed by both parties including roommates for one rental application workflow or one lease document workflow. Signature fee includes the primary occupant, additional occupants, and all the documents in the application, new lease and renewal lease workflow (application, new lease, renewal lease, addendums, riders, etc.). Setup cost is quoted after we review the documents to be digitized.

  • Get a quote to convert existing documents to a digital format. Pricing starts at $500.
  • Documents are designed responsively for desktop, tablet and mobile devices.

Power Up with Add-Ons

Document Management is even better with these additional revenue boosting options.

  • BI Dashboards

    Translate data results into insights & discover hidden opportunities for growth. Read More

    What Makes BI Dashboards Unique?

    1. We have years of experience in growing market share for our multi-family clients.
    2. Our research and focus is on measurable results that expand our clients' footprint.
    3. Spherexx has won 32 national and international awards for excellence since 2000.
    < Back View Product

  • Commission Management

    Automatically calculate and track employee commissions and bonuses with our flexible software solution. Read More

    What Makes Commission Management Unique?

    1. Commission Tracking is the only software of its kind in the Multifamily Industry
    2. Saves mega administrative work hours
    3. Flexible to all rewards configurations: commissions, bonuses, percentages, & more
    < Back View Product

  • I Love Leasing®

    Multifamily's trusted lead management software powered with AI!

    Read More

    What Makes I Love Leasing® Unique?

    1. Boost Lease Conversion by 36% by implementing CRM+'s simple regimens
    2. Integrate 400+ advertising sources and track ad performance
    3. Get live reporting 24/7 from any location per property or portfolio
    < Back View Product

  • Inspect

    Everything you need to organize & execute inspections on the go Read More

    What Makes Inspect Unique?

    1. Integrate advertising source responses into the CRM+ dashboard
    2. Identify what venues are producing qualified prospects
    3. Prioritize leads, provide customized brochures and sets follow-up alerts
    < Back View Product

  • Websites

    All the tools you need to build and grow your audience effortlessly

    Read More

    What Makes Websites Unique?

    1. Our websites average 30% of all client leases at a fraction of the cost per lead than other advertising media
    2. Seamless integrations with property management software and services
    3. Optimal functionality: load time, uptime and search ranking
    < Back View Product

Talk to an Expert

Still Have Questions? We're Here to Help.

Our team of experts can walk you through all the features of this powerful yet easy-to-use tool and recommend the best plan to fit your company.

Schedule A Demo