Document Management
Simplify your lease application and documentation process with a digital management platform.
Simplify your lease application and documentation process with a digital management platform.
A seamless lease application experience begins here. Our centralized platform allows you to manage and distribute branded digital rental applications with ease.
A seamless lease management experience begins here. Spherexx lease document execution streamlines administrative processing and saves signatories an average of one hour per lease.
With Spherexx Document Management System, your prospect can complete an application for residency that has been completely tailored to your management company’s brand and state and local statutes.
You can also validate identity with an integrated third-party provider, and add addendums and other forms to the application.
Upon completion, your prospective resident is sent to a document signing application and then to the payment processor. At that point, the accounting system is automatically updated along with Spherexx CRM.
Our full-featured dashboard offers automatic event updates and reminders for both applicants and onsite leasing teams. You'll be alerted when an application is completed or your onsite team needs to counter sign. In addition, you can send out reminders to residents for renewals and review analytics on demand.
Applicants can easily access all required documents, review at their leisure and sign in minutes with support for multiple applicants and guarantor signatures for each unit.
In the management portal, each step and status update are followed and reviewed through the management dashboard while being automatically included in analytics. After deposits and fees are paid, the application is sent directly to a screening service of choice, or vetting according to the company’s protocol, and the accounting system is updated accordingly. Upon approval, the corporate customized lease documents and addendums are generated within the system and sent to the applicant(s) for signatures.
Clients have the option of adding electronic signatures (additional fees apply). These signatures are legally enforceable in most business transactions.
All your documents are SSL secure and GDPR/CCPA/TheShieldNYC compliant. Each lease folder is stored securely for up to 30 days while the application is signed and processed. The documents are then uploaded to your property management software provider or other designated storage destination for permanent storage.
With Spherexx Document Management you can eliminate time-consuming signature meetings and physical file preparations. No more frustration with multiple copies of forms or trying to get the scanner and fax working correctly. No time wasted waiting on slow internet to download and upload files.
Reduce errors, populate legal documents with accounting software integration and automate I Love Leasing CRM+ analytics.
Spherexx is a privately held company with no outside investors or venture capital. This means we can put our focus on you! We are debt free and committed to our long-term client relationships.
Clients stay with Spherexx because we can seamlessly connect data across multiple silos and synchronize that data to maximize our client’s daily decision making. Our advertising agency and software development services work in tandem to deliver solutions that set you apart!
Choose the plan that’s right for your business. Whether you have a small business or a large one, we’ve got you covered.
All documents must be printed and traditionally signed to execute. No digital signature included. Setup cost is quoted after we review the documents to be digitized.
Plus $5.50 per DocuSign envelope. An "envelope" is all the signatures needed by both parties including roommates for one rental application workflow or one lease document workflow. Signature fee includes the primary occupant, additional occupants, and all the documents in the application, new lease and renewal lease workflow (application, new lease, renewal lease, addendums, riders, etc.). Setup cost is quoted after we review the documents to be digitized.
Document Management is even better with these additional revenue boosting options.
Our team of experts can walk you through all the features of this powerful yet easy-to-use tool and recommend the best plan to fit your company.